Assistant Manager

Ideal Candidate

At least 3 years of experience in a similar position
Advanced knowledge of Microsoft Office
Strong communication and organizational skills
Excellent time management and the ability to multitask and prioritize
Ability to learn new software programs quickly
Confident handling of computers and peripherals, especially very good knowledge of e-mail and, if applicable, databases
High social competence and very good manners, also on the phone
You are a reliable, responsible and loyal person
Flexibility and resilience
Proven experience in office management, administration or as an assistant
Knowledge of office management responsibilities, systems, and procedures
Attention to detail and problem-solving skills
Knowledge of accounting, data and administrative practices and procedures
Very good knowledge of German, both written and spoken, as well as business fluent English round off your profile

Processing of incoming and outgoing e-mails and telephone calls
Organize e-mail correspondence with both customers and head office in Germany
Supervise and support all administrative tasks in the office and ensure smooth office operations
Recording, acquisition and data management
Maintain the inventory of office supplies and, if necessary, place orders in the ERP system that meet the needs of the company
Process orders and write invoices
On-time sending of invoices to the accounting department and immediate feedback on request
Processing of customer inquiries and complaints and close contact with them
Organize and schedule meetings and appointments
Manage relationships with vendors, service providers, and landlords, and ensure all items are billed and paid for on time
Updating lists and reports as well as managing compliance records, filing and documentation
Providing administrative support wherever required.